FI Statement Versions

Financial statements display the information needed to convey the business activities and the financial performance of a company or a group. Two main FI statements are the balance sheet and the income statement.

In order to define which information will be included in these FI statements, a FI Statement versions must be created. In the version you define exactly which items and G/L accounts will appear in the balance sheet and the income statement. Prior assigning the accounts to an item, you must set which chart of accounts will be used by the statement version.

Apart from the operational chart of accounts, the company could have a country and a group chart with different accounts. In order to obtain the FI Statement with the accounts of one of these specific charts, a FI statement version for that chart should exist. For instance, if the company has a group chart of accounts and wants to deliver the FI statement to consolidation, it will need a FI statement version specific for the group char of accounts.

Once you set the chart of accounts used in the statement version you continue defining the hierarchy of items included in the FI statement, their desired sequence, and the assigned accounts.

The structure of the FI Statement or Balance Sheet always depends on the customer requirements. When you create a FI statement version it comes with these special items:

You have to define the inner hierarchy of items under the “Assets” and “Liabilities & Equity” special items. These 2 hierarchies conform the balance sheet. Within the liabilities inner hierarchy of items you will add the special items “Net result:Loss” and “Net result: Profit”. Both items represent the net result determined automatically from accounts assigned to the balance sheet (assets & liabilities), and only one will be displayed depending on whether the resulting figure is profit or loss.

In order to conform the Income Statement with all its profit & loss accounts, you have to define a hierarchy of items, from top to bottom, and include the “Profit & Loss results” special item in that hierarchy.

For each item you can change these texts:

• The text that describes the item in the hierarchy and it’s also displayed in the Balance Sheet and Income Statement.
• 4 text lines that are displayed in the FI Statement report when that report start the treatment of the item.
• 4 text lines that are displayed in the FI Statement report when that report ends the treatment of the item.

Once you define the hierarchy of items, you have to assign accounts to the lowest-level items (leaves):

• On the balance sheet hierarchy (items within “Assets” and “Liabilities & Equity” special items), you will assign balance accounts.
• On the hierarchy for Profit & Loss results you assign cost/profit accounts.

Unnasigned accounts will appear under the “Accounts not asssigned” special item.

If there are certain balance accounts not to be considered in the calculation of the “Net result” (Loss or profit) then those accounts should be assigned to the “Fin. Statement Notes” special item. The calculated figure in the special item “Profit & Loss results” won’t be affected by this change.

When you assign an account you must set whether the assignment only applies to the debit or credit balance. In most cases both options are set, however, you could set only one side, so that the same account could be assigned to different items, one for debit and the other for the credit.

To define a FI statement version you have to:

1. Enter the FI statement version in the directory of FI statements.
2. Define the items in up to 20 hierarchy levels.
3. Assign accounts to the items of lowest level in the hierarchy.

You could use the app “Manage global hierarchies” to create a FI statement version, among other types of hierarchy.

You can translate texts added in OB58 with the translation utility SE63.

Once defined the FI Statement version, you can run the FI statements filtering to display the figures for specific organization levels such as business areas, segments, profit centers or company codes.

The following topics have been mentioned in this topic and you should consider going over them:

• G/L account.
• Chart of accounts.
• Company (company code).
• Balance Sheet.
• Income Statement.

The main use of the FI statement version is to execute the “Balance Sheet/Income Statement” (Fiori app), or the FI Statement Report (Sap GUI). In the following video you can see a practical example covering the following steps:

1. Create a FI Statement version.
2. Learn about FI statement items.
3. Run the Balance Sheet and Income Statement.
4. Check how changes on the FI Statement version affect the balance sheet.
5. Income Statement (profit & loss).
6. Deal with unassigned accounts.
7. FI statement notes.

Related Fiori apps:

• Maintain FI Statement Verions (like OB58).
• Manage global accounting hierarchies.
• Balance Sheet/Income Statement.

Related transactions: